Committee Positions and Panel Responsibilities
Duties of the President
- Provide leadership and overall direction for the association.
- Preside over committee meetings, general meetings, and major functions.
- Represent the association in external affairs and official events.
- Supervise and oversee the work of all committees and office bearers.
- Make necessary decisions in urgent matters and report them to the committee.
- Uphold the reputation of the association and promote unity among members.
Duties of the First Vice President
- Assist the President in managing the affairs of the association.
- Act on behalf of the President in his/her absence.
- Coordinate and supervise the work of committees and sub-committees.
- Assist in planning and implementing association activities and programs.
- Perform duties assigned by the President or the committee.
Duties of the Second Vice President
- Assist the President and First Vice President in association matters.
- Help coordinate cooperation among the various committees.
- Assist in organizing major events and celebrations.
- Act for the President when both the President and First Vice President are absent.
- Carry out duties assigned by the committee.
Duties of the Secretary
- Handle the administrative affairs of the association.
- Manage correspondence, official documents, and records.
- Prepare meeting agendas and record minutes of meetings.
- Issue notices for committee meetings and general meetings.
- Maintain membership records and documentation.
- Assist committees in implementing association activities.
Duties of the Treasurer
- Manage all financial matters of the association.
- Safeguard the association’s funds and maintain bank accounts.
- Keep proper records of all receipts and payments.
- Present financial reports to the committee.
- Prepare the annual financial statement.
- Cooperate with the Auditors for financial verification.
Duties of the Recreation Committee
- Plan and organize recreational and cultural activities.
- Arrange festive celebrations and social gatherings.
- Organize outings, sports, and leisure activities.
- Promote fellowship and interaction among members.
- Assist in arranging programs for major events.
Duties of the Welfare Committee
- Look after the welfare and mutual assistance of members.
- Visit members who are ill or hospitalized.
- Arrange condolences and assistance for bereaved members.
- Manage welfare funds or mutual aid activities.
- Organize charity or assistance programs.
Duties of the Public Relations Committee
- Handle external relations of the association.
- Receive and host visiting guests and representatives from other associations.
- Represent the association at functions of other organizations.
- Foster good relationships with other clan associations and community groups.
- Assist in reception arrangements for major events.
Duties of the Audit Committee
- Examine and verify the financial accounts of the association.
- Check records of receipts, payments, and financial statements.
- Conduct periodic audits of financial documents and vouchers.
- Present audit reports to the committee or general meeting.
- Ensure transparency and proper financial management.
Duties of the Youth Committee
- Organize activities for younger members of the association.
- Encourage youth participation in association affairs.
- Plan youth development, cultural, and networking activities.
- Cultivate future leaders for the association.
- Assist in organizing and promoting association events.